How to Claim a Provisional Organization/Site Instructions

Section 1- Overview of claiming a provisional site:

Claiming a provisional site will register this site within the Recycling and Disposal Reporting System (RDRS).

Selecting the Claim button next to a provisional entity will start the claim process. After selecting claim, to finalize claiming a site you must enter information for it that is required when a new site is registered. Some of the important information that can be updated and/or changed when claiming a site is changing the physical and mailing address, changing the existing reporting entity type, choosing a reporting entity name and entering the signature authority that is responsible for designating the contact that has authority to submit quarterly reports. Clicking the 'Claim' button and finalizing your submission constitutes an official certification that you are the operator of that provisional Organization/Site and Reporting Entity.

Section 2- Describe the search fields and any limitations:

Organization/Site Name
RDRS #
Physical Street Address
Physical City
Physical Postal Code

Example of limitation: The address search tool will only display exact match results. For example, searching for ‘N Avocado Street’ will not return addresses that use ‘North Avocado Street’.

Section 3- Instructions to claim a provisional site:

To claim a provisional site, you will need to complete the following steps:

1. Log in to the RDRS Organization portal.
2. Click the "Claim Provisional Organization/Site" button.
3. You will now be viewing the "RDRS: Provisional Organization/Site Search" page.
4. You may use the search filters to narrow down the results to your desired site.
5. Click "Claim" next to the provisional organization/site in the table of results.
6. You will now be viewing the "RDRS: Claim Provisional Organization/Site" page. Complete all required fields (indicated by red asterisks) in the form.
   • For the first question located at the top of the form, clicking "Yes" will set the reporting entity's Starting Reporting Period to 2019 Q3. Selecting "No" will allow for the selection of a date that will determine the Starting Reporting Period.
7. To make changes or updates to the reporting entity, please follow the outlined steps when claiming a site:
   • Physical Address: On the Claim Provisional Organization/Site page scroll down to the section titled Physical Address. Update all required fields indicated with a red asterisk. Required fields include Country, Physical Address, City/Town/Place, State and Postal Code.
   • Mailing Address: On the Claim Provisional Organization/Site page scroll down to the section titled Mailing Address. Update all required fields indicated with a red asterisk. Required fields include Country, Physical Address, City/Town/Place, State and Postal Code.
   • Reporting Entity Activity Type: On the Claim Provisional Organization/Site page scroll down to the section titled Reporting Entity Activity. Update all required fields indicated with a red asterisk. Required fields include Reporting Entity Activity and Reporting Entity Activity Name. The Reporting Entity Activity options will be displayed as a drop-down showing Contract Hauler, Food Waste Self Hauler, Transfer/Processor, Recycler/Composter, Landfill, Transformation, EMSW Conversion, Other Disposal (Specify) and Broker/Transporter.
   • Reporting Entity Name: On the Claim Provisional Organization/Site page scroll down to the section titled General Information. Update all required fields indicated with a red asterisk. Required fields include Organization/Site Name, Calling Code, Phone Number and Email.
   • Signature Authority: On the Claim Provisional Organization/Site page scroll down to the section titled Activity Signature Authority. If the primary contact is the signature authority, select the box stating Reporting Entity Primary Contact is the Signature Authority for this activity. If the primary contact is not the signature authority, update all required fields indicated with a red asterisk. Required fields include Organization/Site Name, Calling Code, Phone Number and Email. First Name, Last Name, Email, Calling Code and Phone number.
8. Click "Save" at the bottom of the "RDRS: Claim Provisional Organization/Site" page. If there were no validation errors, then the Organization/Site and its associated Reporting Entity will be claimed (you will be taken to a confirmation page). If there were validation errors, then they will show at the top of the "RDRS: Claim Provisional Organization/Site" page in red.